Legal Information

2 Purpose of the System

The Student Individual Inventory Record System is provided exclusively for educational, administrative, and institutional purposes. It is intended to facilitate the collection, management, maintenance, and reporting of student information and records.

3 User Eligibility

Access to the system is limited to authorized users, including students, faculty members, administrators, and other personnel granted access by the institution. Users are responsible for ensuring that the information they provide is complete, accurate, and up to date.

4 User Responsibilities

Users agree to:

• Provide accurate and truthful information.
• Keep their login credentials secure and confidential.
• Notify the institution immediately of any unauthorized access or suspected security breach.
• Use the system only for legitimate educational and administrative purposes.
• Comply with all institutional policies and applicable laws.

5 Prohibited Activities

Users must not:

• Access another user's account without authorization.
• Upload false, misleading, or fraudulent information.
• Attempt to modify, disrupt, or compromise the security or operation of the system.
• Use the system for unlawful, malicious, or unauthorized activities.
• Copy, distribute, or misuse confidential student or institutional information.

6 Data Collection and Use

We collect information that you voluntarily provide to us when you create an account, complete forms, update your profile, submit records, communicate with us, or use the services offered by the Student Individual Inventory Record System. This information may include personal details, contact information, student identification data, academic records, educational background, enrollment information, and other documents or information necessary for managing student profiles, monitoring academic progress, and providing system functionality. We may also collect any additional information you choose to provide when interacting with the system or requesting support.

Your data is collected and used to facilitate the management of your student records, support institutional operations, and comply with reporting requirements of the Commission on Higher Education (CHED). The information may also be used to enhance, maintain, and improve the Student Individual Inventory Record System, ensuring better performance, security, accuracy, and user experience. Your personal information will only be processed for legitimate educational, administrative, and regulatory purposes in accordance with applicable data privacy laws.

7 Privacy and Confidentiality

The institution is committed to protecting users' personal information. All personal data shall be collected, processed, stored, and protected in accordance with the Data Privacy Act of 2012 (Republic Act No. 10173) and other applicable regulations. Access to personal information is restricted to authorized personnel with legitimate institutional purposes.

8 System Availability

While the institution strives to maintain continuous system availability, temporary interruptions may occur due to maintenance, upgrades, technical issues, or unforeseen circumstances. The institution does not guarantee uninterrupted access at all times.

9 Intellectual Property

The Student Individual Inventory Record System, including its software, design, content, logos, and related materials, is the property of the institution unless otherwise stated. Unauthorized reproduction, modification, or distribution is prohibited.

10 Suspension or Termination of Access

The institution reserves the right to suspend or revoke system access for users who violate these Terms of Service, institutional policies, or applicable laws, or who engage in activities that compromise the security or integrity of the system.

11 Changes to the Terms

The institution may update these Terms of Service at any time to reflect changes in policies, legal requirements, or system functionality. Continued use of the system after such updates constitutes acceptance of the revised Terms.

12 Contact Information

For questions, concerns, or technical assistance regarding the Student Individual Inventory Record System, users may contact the designated system administrator or the OSS.